Private Policy

AJAMI Group (“the compnay”) is a limited company registered in the republic of Cyprus. The company is committed to complying with the General Data Protection Regulation of the EU (“GDPR”) and the Cypriot laws and regulations, in regards to the processing of the personal information. References to “we”, “our”, “us” mean “the compnay”, whereas to “you”, “your” mean “the data subjects”. Reference to “website” means https://ajamigroup.com

1. WHAT SORT OF INFORMATION DO WE COLLECT?

We may collect all or some of the following information depending on each particular case:

• Basic information about you such as your name, profession and contact information (e.g. your home or business address, email address, phone numbers) along with the relevant verification documents.
• Further information about you such as your date of birth, identity or passport number, marital status, nationality, along with the relevant verification documents.
• Financial information such as payment-related information, bank account details, your source of income and wealth.
• Information collected from publicly available resources.
• Reference letters about you.
• Other information necessary to assess whether you may represent a politically exposed person or money laundering risk.
• Details of your visits to our offices and to our website.
• Any other information relating to you which you may provide to us.

2. HOW DO WE COLLECT YOUR PERSONAL INFORMATION?

We collect your personal information:

• as part of our client’s acceptance policy when you seek our services,

• when you contact or request information from us,

• when you apply for employment,

• when you use our website or other technology tools, via cookies, server logs and other similar technologies,

• when you offer to provide us or our clients with services.

We may also collect personal information about you from third parties or publicly available sources, where appropriate and always in line with our legal obligations.

3. HOW DO WE USE YOUR PERSONAL INFORMATION?

We use your personal information:

• To provide our property services to you, on the basis of the performance of the contract which we are about to enter or we may have entered into with you and/or on the basis of pursuing the legitimate interests of our company to use your personal information in such a way as to ensure that we provide the very best client services to you.
• To fulfill our obligations to which we are subject to, including anti-money laundering laws.
• To ensure security in our premises, IT and communication systems, on the basis of pursuing the legitimate interests of our firm for a smooth and safe environment.
• To promote our services, including sending legal updates, publications and details of events, on the basis of your consent.
• To provide and improve our website (i.e. to determine how effective is the content of our website, how it is used by the visitors, which pages are more attractive etc), on the basis of pursuing the legitimate interests of our company so that we can provide to you the very best services.
• For the purposes of recruitment, on the basis of a contract that we are about to enter with you and/or on the basis of pursuing our legitimate interests to use your personal information in such a way as to ensure that we can make the best recruitment decisions for our company.
• To comply with court orders, other judicial process, the requirements of a regulator and/or defend our legal rights or to protect the rights of third parties, on the basis of complying with legal obligations imposed on us.
• For any other relevant or ancillary purpose to the above and/or any other purposes agreed by or notified to you.

4. WHAT HAPPENS IF YOU FAIL OR REFUSE TO PROVIDE YOUR PERSONAL INFORMATION?

Failure or refusal from you to provide the personal information requested by us on any of the aforesaid circumstances may render us unable to respond to your request or provide you with our services and you will be informed accordingly.

Please also note that there are situations, like the obligation of the company to comply with money laundering laws, where failure or refusal from you to provide the requested personal information refrains us from entering into a client relationship with you or obliges to terminate it.

5. HOW LONG DO WE RETAIN YOUR PERSONAL INFORMATION?

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it as they are outlined in this Privacy Policy and thereafter as required or permitted by the laws (i.e. for the purposes of satisfying any legal, regulatory, accounting or reporting requirements) or as it is necessary for the company to defend or respond to legal claims or proceedings.

6. WHAT ARE YOUR RIGHTS?

You have the following rights:

• To access your personal information we hold.
• To request rectification of inaccurate personal data concerning you.
• To request erasure of your personal information.
• To obtain from the firm restriction of processing.
• To data portability.
• To object to processing of personal data concerning you.
• To request withdrawal of your consent at any time where the processing is based on your given consent.
• To lodge a complaint with the supervisory authority if you consider that your rights under the GDPR are infringed.

Please note that some of the above rights are subject to exceptions under the GDPR and the firm reserves fully its rights to refuse exercising your requests (i.e. in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations).

Please also note that we do not use any method of automated decision-making, including profiling, without human intervention, which produces legal effects concerning you or similarly significantly affects you.

7. WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?

We may share your personal information with our employees, associates, affiliates or subsidiaries.

We may also share your personal information with certain third parties:

• Any service providers to the firm including professional advisors, auditors, lawyers, professional indemnity or other relevant insurers, bank or financial institutions , IT service providers or software providers, document and information storage providers, word processing providers, translation providers, photocopying providers, document review providers, etc).
• Third parties involved in hosting or organising events or seminars or other marketing purposes.
• Third parties dealing with money laundering checks and other similar services.
• Third parties engaged in the course of the services we provide to clients such as arbitrators, mediators, clerks, witnesses, court, opposing party and their lawyers, experts, tax advisors and valuers where required.
• Foreign professional firms for obtaining services upon your instructions.
• Government or regulatory authorities.

Please note that this is not an exhaustive list and there may be other parties we need to share your personal information within order to provide our services as effectively as we can.

We may also share your personal information with third parties (i.e. courts or tribunals, law enforcement authorities, supervisory, regulatory, public authorities etc), when we are required by the laws and regulations or judicial or official requests to do so, or when required for the investigation of actual or suspected fraudulent or criminal activities.

In case your personal information will be transferred to a country outside the EU, we will ensure that they will remain protected in accordance with the GDPR.

8. COOKIES

A ‘cookie’ is a small data file that our website asks your browser to store on your computer, tablet or mobile device. We use cookies to collect data on how you use our website and to improve our services. We use cookies to store information about your preferences, to better understand how you interact with the website, to monitor which pages you access or visit. Please mind that you have the ability to accept or decline cookies. If the cookies are automatically accepted by your browser and you do not wish so, you can simply set your browser to decline them. You also have the right to delete them at any time.

9. COLLECTION OF PERSONAL INFORMATION BY THIRD PARTIES WEBSITES

This website may include links to third parties websites which we do not control and we are not responsible for their privacy statements. Please check their privacy policy when you leave our website.

The company may use social media sites such as Facebook, LinkedIn, Instagram and Twitter. If you use these services, you should review their privacy policy for more information on how they deal with your personal information.

10. CHANGES OF THE PRIVACY POLICY

We may change our privacy policy from time to time. If so, we will post it on this page. We do encourage you to periodically review our privacy policy.

11. SECURITY

We endeavour to take the appropriate organizational and technical measures for the security and protection of the personal information. We do our best to ensure that the personal information are secure by preventing unauthorized access, disclosure, copying, use or modification and loss or theft using reasonable electronic and physical security safeguards and procedures.

12. GOVERNING LAW

The laws of the Republic of Cyprus apply to any matter related with the privacy policy and the Cypriot Courts shall have exclusive jurisdiction for any issue that might arise.

13. UP-TO-DATE PERSONAL INFORMATION

We must ensure that your personal information is accurate and up to date. Therefore, please inform us of any changes to your personal information by emailing us or calling us on the email address and telephone number found below.

14. HOW TO CONTACT US FOR ANY MATTER RELATED WITH YOUR PERSONAL INFORMATION
Please send us an email to [email protected] or contact us